5 Tips for a Clutter-Free Email Inbox in 2019
Do you have a cluttered email inbox that seems overwhelmingly full? Do you spend a lot of time checking and replying to your emails? If yes, then this article is for you.
A messy email inbox can eat up a lot of your valuable time. Worse, important emails can get lost or ignored. A clutter-free inbox will not only give you peace of mind, it will also help increase your productivity.
Here are 5 useful tips to help you improve your email habits and keep your inbox clean and clutter-free:
Follow the ‘Inbox Zero’ Rule
A tried-and-tested way to ensure that your email inbox stays clutter-free is to religiously follow the ‘Inbox Zero’ rule.
The rule suggests that you should never let an email sit in your inbox after you’re done reading it. Here’s how to put it into action:
- Delete or archive the email if it doesn’t require any action.
- Answer the email immediately if it warrants a response.
- In case you need to process something before responding, move the email to a dedicated “Respond” folder.
- If you need to delegate the email, forward it to someone else right away.
The point is – never read an email and leave it sitting there in the inbox.
Your inbox should be reserved only for the emails you haven’t read.
Unsubscribe from Email Newsletters
Some newsletters are useful – but most are just a waste of your inbox space. Over time, you’ll find there are more than just a handful of useless newsletters being delivered to your email.
You need to unsubscribe from these newsletters right away to get rid of the mess in your inbox.
Before you start shaking your head at the seemingly cumbersome task – here’s some good news: there’s a shortcut to unsubscribing from unnecessary emails quickly.
You can simply use a tool called Unroll.Me.
Just scan your email account using the tool once every few months, and get rid of unwanted newsletter subscriptions in an instant.
Not sure which newsletters deserve to stay? Here’s a quick rule:
In general, it makes sense for you to unsubscribe from an email newsletter if you haven’t opened it or found it useful in more than a month.
Respond to Emails in Batches
Instead of checking your email several times a day and responding to each one right away, try dedicating a specific time of the day to all email-related tasks.
Answering emails in batches is an effective way to keep your mind and inbox clutter-free. Adopting this habit will save you from switching back and forth between work and emails throughout the day – which can be quite stressful.
Pick a specific time slot, ideally around half an hour, to check and answer all your emails. If you expect a large number of emails throughout the day, you can dedicate more than one time slot in your calendar.
Use a Separate Account for Online Shopping
Did you know? Marketing emails make up to 70% of all spam email delivered to your inbox. Keep that in mind the next time you check out of an online store.
If you’re an avid online shopper, make sure you use a separate email account for all e-commerce related activities. This simple habit will get rid of most of the unwanted clutter from your inbox.
You can also use an alternate email address for other online activities that require you to share your contact information with a company – like hotel bookings or downloads.
The key is to protect your email from advertisers and only share it with the people you actually want to stay in contact with.
Sign Up for BitBounce
You know what’s better than blocking unwanted emails? Making money in the process!
This is exactly what BitBounce lets you do.
Simply connect your email address, sync your contacts, and set a price that unknown contacts will have to pay you to have their email delivered.
If these unknown contacts pay, you’ll receive their email and get paid in cryptocurrency.
If they choose not to pay, BitBounce will automatically place their emails into a separate folder where you can read them or delete them on your own time.
The best part – signing up for BitBounce is completely free. The platform takes a 30% cut of any payment from a delivered email, meaning they only get paid if you do. It’s a great way to boost your productivity, keep your email clutter-free, and make some passive income while you’re at it.
Ready to Take Charge of Your Inbox?
For a busy professional, an organized, clutter-free inbox is an absolute blessing. It can greatly reduce stress and multiply your productivity. The tips above will help you get started!
What’s your favorite way to keep your email inbox organized? We’d love to know! Feel free leave us your comments and feedback below.